Human Resource Assistant

J. Astaphan & Company Limited is seeking to recruit a responsible, team-oriented, personable and highlyconfidential individual to plan, direct, and coordinate the administrative functions of its organization. TheHR Assistant provide highly confidential, efficient administrative support to the Human Resource Director,the Human Resources Manager and the human resource operations by maintaining and updating recordsand information, drafting correspondence, facilitating scheduled training, scheduling appointments, andresponding to information requests.

Department: Main office
Project Location(s): 65 King George V Street, Roseau, Commonwealth of Dominica

Responsibilities

Candidates can look forward to regular client contact, a role in business development and proposal writing/methodology creation, and a

  •  Maintain and update the employee database as new employees are hired
  • Close files for terminated employee and update database for record keeping
  • Maintenance of all databases must be 100% accurate
  • Sorting and filing of relevant documents to be done within the same day of receipt.
  • Maintain human resources database and records with 100% accuracy by entering and updating
    relevant information.
  • Filing of document in correct dossiers/file hangers to be 100% accurate.
  • Access to files to be restricted to authorized personnel only, as approved by the Human Resources
    Director
  • Maintain high standards of confidentiality of all employee records and information.
  • Expeditious processing of all written correspondence: external mail (incoming and outgoing), inter
    office memos/circulars, and E-mails
  • Provide administrative support to HR Director on matters relating to employee relations.

Skills/Experience

  •  Associates Degree in Business Administration or equivalent
  • Minimum five (5) CXC subjects including Mathematics and English
  • Minimum two (2) years’ experience in an administrative setting
  • Proficient in Microsoft Office
  • Excellent time management skills
  • Excellent knowledge of Astaphans policies and procedures
  • Excellent interpersonal, oral/written communications skills
  • Demonstrated ability to work effectively with others
  • Ability to execute functions with minimum supervision

Disclaimer

The preceding job summary has been designed to indicate the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position.

Interested parties should apply in writing to:
Human Resources Assistant
J. Astaphan & Company Limited
65 King George V Street,
Roseau, Commonwealth of Dominica
Or
Email: careers@astaphans.com
Deadline for receipt of applications: July 25, 2022
Full COVID-19 vaccination required
Only Shortlisted applicants will be contacted

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